IT Asset Disposition & Data Center Decommissioning Scoping Document

This document scopes a FlexWorx IT Asset Disposition (ITAD) and/or Data Center Decommissioning engagement. FlexWorx provides certified, compliant, and environmentally responsible disposition of IT assets with full chain-of-custody tracking, NIST 800-88 data destruction, and maximum asset value recovery.

• Total asset count by category (servers, storage, networking, endpoints)
• Asset age, condition, and estimated residual value
• Data classification of assets (contains PII, PHI, financial data)
• Current asset tracking system and tag methodology
• Lease vs. owned equipment breakdown
• Geographic distribution of assets
• Data center facility details (power, cooling, access requirements)
• Existing ITAD vendor contracts and obligations

• Data destruction standard (NIST 800-88, DoD 5220.22-M)
• Certificate of destruction requirements
• Asset remarketing and value recovery goals
• Environmental compliance requirements (R2, e-Stewards)
• Chain-of-custody and audit trail requirements
• Logistics and transportation specifications
• Timeline constraints and facility access windows
• Reporting and reconciliation requirements

• Facility details (location, size, rack count, power capacity)
• Equipment removal and deinstallation plan
• Cable management and infrastructure removal
• Environmental remediation requirements
• Coordination with facility management and landlord
• Migration dependencies (workloads moving to new location/cloud)
• Regulatory and lease obligation compliance
• Final facility condition requirements

• Phase 1: Asset Inventory & Valuation (Weeks 1-2)
• Phase 2: Data Destruction Planning & Scheduling (Weeks 2-3)
• Phase 3: Logistics Coordination & Equipment Staging (Weeks 3-4)
• Phase 4: On-Site Decommissioning & Removal (Weeks 4-6)
• Phase 5: Data Destruction & Certification (Weeks 5-7)
• Phase 6: Remarketing, Recycling & Final Reporting (Weeks 7-10)

• Complete asset inventory with serial numbers and conditions
• Certificates of data destruction (per asset)
• Chain-of-custody documentation
• Asset value recovery report and revenue share
• Environmental compliance certificates (R2/e-Stewards)
• Final reconciliation report
• Facility condition sign-off documentation

ITAD pricing is based on asset volume, type, and data destruction requirements. FlexWorx offers revenue-sharing on remarketed assets to offset disposition costs. Data center decommissioning is priced per-rack or per-project based on facility complexity. All services include full compliance documentation.